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Cabcharge Policy

1. Purpose

To ensure that Cabcharge eTickets or cards are used to expedite official CIT travel and are used in an appropriate and accountable manner.


2. Scope

This policy applies to all CIT employees who are either:

  1. issued Cabcharge cards or eTickets; or
  2. involved in the management of Cabcharge related transactions.

3. Principles

3.1 Cabcharge eTickets or cards should be used for official purposes only. This includes the following circumstances which are to be approved by the delegate prior to issue:

  1. completing over-time late at night or on weekends and requiring transport home;
  2. where required for an official visitor to CIT as deemed necessary by the delegate;
  3. where staff are required to attend another campus for meetings; or
  4. travelling between conference/meeting venue and accommodation when in a State other than the ACT.

3.2 Cabcharge eTickets for persons other than CIT staff may be issued in cases of Exceptional Circumstance (see definitions) under the financial delegations. The College/Division Director has the responsibility to nominate the relevant position in the Student Support team to carry out this task under delegation 1.06, as per the Financial Delegations Manual and Matrix.

3.3 Cabcharge eTickets may be issued in cases where a College or Division Director has identified a CIT staff member in a crisis or otherwise unfit state to travel independently. The College or Division Director may approve the issue of a Cabcharge eTicket as per the relevant financial delegation, once all other options have been exhausted; i.e. work colleagues, family, friends, spouse or partner. Human Resources should be informed immediately of the circumstances of any CIT staff member in crisis who needs support.

3.4 Cabcharge cards will only be issued to employees upon approval of the Chief Executive Officer or the Executive Director Corporate Services.

3.5 Cabcharge eTickets are accountable documents that must be appropriately issued, used and acquitted in accordance with Institute Cabcharge Procedures.

3.6 Cabcharge transactions must be documented, verified and approved consistent with Institute Financial Delegations and procedures.

3.7 Where misuse of Cabcharge eTickets and cards is identified, the traveller may be held responsible for payment for the trip involved and disciplinary action may be taken.


4. Documentation

Authority Source:

  • Financial Management Act 1996
  • Public Sector Management Act 1994
  • Crimes (Offences Against the Government) Act 1989

Related Documents:

Supporting Guide:

Delegations:

  • CIT Financial Delegations Manual
  • CIT Financial Delegations Matrix

5. Definitions

All terminology used in this policy is consistent with definitions in the CIT Policy Glossary.


6. Policy Contact Officer

For more information about this policy contact the Senior Director, Finance.

Contact CIT Student Services on (02) 6207 3188 or email infoline@cit.edu.au.


7. Procedures

This policy is implemented through the Cabcharge Procedures.


POLICY INFORMATION
Policy No: 2017/2182
Approved: June 2019
Next Review: November 2020
Category: Staff Policies, Corporate Policies
Policy Owner: Executive Director, Corporate Services
PROCEDURES/DOWNLOADS
Cabcharge Procedures
(PDF File 388.1 KB)

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