Skip to Content
Need Help Live Chat

CIT Policy Glossary

Word/Phrase Definition
24 Hour Access ICT Facilities CIT ICT resources and services available on a 24 hour basis. (Face-to-face services however, are only available during business hours)
Aboriginal and/or Torres Strait Islander Student Definition of any person of Aboriginal or Torres Strait Islander descent, who identifies as Aboriginal or Torres Strait Islander and is accepted by his/her community as Aboriginal or Torres Strait Islander.
Absence Not being in attendance for a scheduled class.
Academic Appeal To apply for a review of an academic grade or Recognition of Prior Learning assessment result.
Academic Counselling Study skills, time management and other information relevant to enhancing academic performance for enrolled students.
Academic Grade A result for either an assessment item or a subject.
Academic Information This refers to information about a student's academic progress or academic status (assessment results, subject grades and qualification eligibility) and attendance.
Academic Misconduct Any action undertaken by a student that unfairly advances his, her or another student's progress in a subject and/or program. Academic misconduct will include plagiarism, cheating and copyright violations.
Academic Progress A consistent pattern of successful completion of subjects in a program(s) in which the student is enrolled.
Academic Transcript An official document, either a Record of Results or a Statement of Attainment, produced from Banner which shows the details of a student's achievements at CIT.
Accident Incident Reporting "Accidents" and "Incidents" include any:
- Workplace event that endangers the health or safety of a person
- Workplace event that results in injury.
All accidents or incidents must be reported, the teacher must complete the AIR on behalf of the student. All AIR to be sent to the WHS team.
Accommodation services Information and assistance provided to CIT students to locate and secure suitable accommodation while studying at CIT
Accreditation This is the process of formal recognition, based on national accreditation standards, that: the content and standards of a program are appropriate to the qualification outcome identified; the program and methods of delivery fulfil the purpose for which it was developed; and the content including curriculum and assessment are based on national competency standards where these exist. All CIT developed programs leading to a qualification must be accredited.
Accredited program A program accredited by CIT or another authority or a program from a Training Package and registered within CIT's scope. The outcomes are assessed with successful completion leading to a qualification under the Australian Qualifications Framework.
Acknowledging Attendance Statement The statement issued to participants in non-assessed short programs where participants are not enrolled on Banner.
Admission A student is admitted into the program when they present their enrolment form for processing at CIT Student Services or when they have applied online via Direct Access. Students may also be admitted to a program for the purpose of Skills Recognition.
Agreement A formal written agreement to collaborate with one or more other parties in the provision of activities or services in conjunction with CIT.
Application Form A standard online or hardcopy form, completed by an applicant, to apply for admission to a CIT program.
Application Types Types of applications that students may choose if applying. They are:
Apprenticeship – student applies for an accredited program using application form (online through CIT Self Service or paper). The application is processed automatically when it is submitted. The applicant is then contacted by the Training Initiatives Unit to verify their entry as an apprentice.
Bachelor - for all Bachelor programs- when appropriate the student applies for an accredited program using application form (online or paper). The application is processed automatically and the applicant is contacted by Student Services/Education Delivery area regarding the next step in the enrolment process.
Nursing – for the Diploma of Nursing – the student applies for the Diploma of Nursing and the application is automatically processed. Human Services Department check the application against the entry requirements and then offer suitable applicants a place in the program. Applications are processed in the order in which the applicant applied.
Private – for all full-fee programs excluding those programs using the Skills Training application type. Student applies for a program online through CIT Self Service, is immediately and automatically admitted, and then can go on to enrol online.
Public – for all government subsidised programs. The student applies for a program using the online application form via CIT Student Self Service or via the paper form. They are immediately and automatically admitted into the program and can then go on to enrol online.
Skills Training – for short commercial programs the student applies for a specialised full-fee program and is immediately and automatically admitted, and then can go on to enrol online.
Apply To seek admission into a program.
Approval A process to ensure that CIT programs: are of a quality appropriate for submission for accreditation or recognition; are consistent with government priorities; are consistent with the educational philosophy and aims of CIT; will be appropriately resourced.
Archive A collection of material in an organisation selected and preserved for its retrospective value.
Articulation Arrangements Articulation arrangements may apply to credentialed studies in a university, a vocational education and training (VET) course or an accredited course offered by an RTO.
Assessment The process of collecting evidence and making decisions on whether competency or learning outcomes have been demonstrated and successfully achieved.
Assessment Coordinator Assessment Coordinator: Refers to teachers that are responsible for coordinating the development of assessment processes of subjects/programs and includes Subject Coordinators, Program Coordinators, Education Program Managers and Flexible Learning Coordinators.
Assessment events The instructions provided for each individual item of assessment (eg test, assignment, portfolio) that are undertaken by learners during a subject.
Assessment guides Marking schemes used for each assessment event, which are to be used by teachers when assessing students’ answers to assessment events.
Assessment Plan Documented information provided to the student prior to the start of the assessment process that states the requirements, description, type, number and timing of assessment activities and events, alignment with assessment criteria, grading mode and contribution of each assessment outcome to the student's final result for the subject.
Assessment strategy This describes an overall approach to how assessment will be constructed for the program/subject or competency.
Assessment tool A tool that contains both the instrument and the instructions for gathering and interpreting evidence aligned with the assessment criteria for a competency, cluster of competencies or a graded subject. This includes details of assessment provided to students and used by assessors in making assessment decisions (e.g. items and marking guides).
Attendance This is presence in a scheduled class.
Attendance records Records systematically recorded on Banner for International Students on a Student Visa CRICOS non award or ELICOS registered courses which are reported on weekly for non-attendance. Non-attendance due to illness evidenced by a medical certificate, or other exceptional personal leave must also be recorded, monitored and reported fortnightly.
Attendance requirements As defined under the mandatory Department of Immigration and Border Protection visa Conditions:

  • Students must attend at least 80% of the contact hours scheduled for each term or semester of their course.
  • Department of Immigration and Border Protection visa regulations allow non-attendance for 20% of contact hours to cover occasional absences and illnesses, including illness supported by a medical certificate. As soon as practicable after the provider becomes aware the student is no longer able to achieve 80% attendance for the term, semester or course, the student should be notified that they are in breach.
(Note: CIT is also required to contact and counsel students who are absent for two consecutive days).
Australian Qualifications Framework (AQF) The national policy for regulated qualifications in Australian education and training. It incorporates the qualifications from each education and training sector into a single comprehensive national qualifications framework.
Australian Skills Quality Authority (ASQA) The national regulator for Australia's vocational education and training sector.
Award Categories A CIT term used to distinguish between two groups of qualifications and programs: Category 1 and Category 2.
Award or Testamur The formal certification issued to students in recognition of their successful completion of a program or qualification.
Awards and Graduation The CIT unit responsible for issuing official academic advice and graduation of students, including issuing of awards.
Banner The official CIT Student Information Management System.
Banner Security Classes Banner Security Classes define the access Banner Users receive based on the tasks and functions that need to be undertaken by persons in given positions. These function-based classes, in some cases, are designed to be mutually exclusive, so that no single staff member can undertake all the steps necessary to set up a student id, register and enter results through to processing an official transcript or testamur. Refer to Banner Security Procedures for more information.
Banner term A semester, for example Banner term 202110 is semester 1, 2021 and Banner term 202120 is semester 2, 2021.
Borrower A borrower must have a current CIT Card (current CIT and CIT Solutions staff and enrolled students) or a CIT Borrower’s card (Community and Reciprocal users) in order to borrow library resources.
Bullying Bullying behaviour is a form of harassment and is based on a misuse of power in human relationships. From an occupational health and safety perspective, bullying is defined as: repeated, unreasonable behaviour directed toward a person, or group of people, which, creates a risk to health, safety and welfare. See Attachment A for more detail.
Casual Teacher Has the same meaning as within the ACT Public Service Canberra Institute of Technology (Teaching Staff) Enterprise Agreement 2013 – 2017 or its successor.
Category 1 Awards A term used on Banner for AQF qualifications where students are eligible to attend a celebration of graduation event.
Category 2 Awards A term used on Banner for programs excluded from graduation.
Celebration of Graduation Event An event where students celebrate their completions.
Certificate of Confirmation of Aboriginality or Torres Strait Islander Descent A certificate received by an Indigenous person to validate their acceptance and acknowledgement as an Aboriginal or Torres Strait Islander person by the land council of their area of origin /or other recognised Indigenous organisation. Under the Aboriginal and Torres Strait Islander Act 1989 the Yurauna Centre does NOT qualify as an Indigenous organisation that can grant a Certificate of Confirmation.
Cheating Those actions by a student that attempt to actually give the student or another student an unfair or dishonest advantage in an assessment event, or unfairly or dishonestly disadvantage other students in an assessment event.
CIT Award Sealed testamur of CIT and Record of Results issued to students who satisfy the requirements for the qualification.
CITCard Identification card issued to CIT students, staff and visitors from the Unicard system.
CIT Identification Number The number applied to a student on the CIT Student Information Management System.
CIT Number The reference number generated in Banner used to identify a student or staff member.
CITSA CIT Student Association
CIT Self Service Part of Banner where students can access their own records and apply and/or enrol.
CIT staff Any person employed by CIT, on contract to CIT, or employed by Shared Services ICT and embedded in CIT.
OR
Staff member means and includes all academic and general employees of CIT, whether full-time, part-time or casual, but does not include students except if they are also employed by CIT, in which case it will include them in that capacity alone.
CIT Student A person becomes a CIT student when he/she has been admitted to an accredited program of CIT and is eligible to enrol in classes provided by CIT.
CIT student accommodation Accommodation managed by CIT or its agent CIT Solutions including on and off campus accommodation owned by CIT and premises rented or leased by CIT or CIT Solutions and homestay accommodation arranged by CIT or CIT Solutions.
CIT Student Services (CIT SS) Where students can get information on CIT services and apply and enrol into accredited programs. This includes CIT Gungahlin and CIT Tuggeranong.
CIT Subject Guide Refer to Assessment policy.
CIT Training Program A training program developed by CIT curriculum containing a subset of a qualification or explicitly scoped competencies into which a student can enrol. A training program may be a skill set identified in a particular Training Package or a skill set identified by CIT as meeting industry needs. While training programs are not scoped on the national register, the competencies within training programs must be explicitly scoped on the national register before the training program is advertised and before students are enrolled or graduated.
CIT Visitors Persons not employed by CIT, e.g. academics and external agency representatives, who are collaborating with CIT staff on a project for a defined period and require access to CIT facilities and systems
CIT Yurauna Centre CIT's Australian Indigenous Education and Student Support Centre providing support for Aboriginal and Torres Strait Islander Australian students enrolled across CIT.
Class Roster Printable Banner record of the names of all students in a CRN.
CoE Confirmation of Enrolment
Collaborative Award A CIT Award issued to a student following successful completion of a program of study by either CIT or a partner organisation, where the curriculum development and/or teaching delivery is shared between CIT and the partner organisation.
College Reference to Colleges is taken to include all Colleges, the Yurauna Centre, CIT Solutions and any teaching delivery areas in any of the Divisions.
Community users Are members of the general public who have applied for and have paid an annual fee to access the Learning Centre. A CIT Borrower’s card provides identification of this entitlement.
Competency Unit of Competency from a National Training Package
Compassionate and Compelling Circumstances Compassionate or compelling circumstances are generally those beyond the control of the student and which have an impact upon student's course progress or wellbeing (as stated in The National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007). See Principle 9 of ED.01.04.07 Policy for more detail.
Complainant A person making the complaint.
Complaint An expression of dissatisfaction with an action or decision or service.
Complaint Allegation A complaint where the complainant perceives that a wrongdoing has occurred such as a breach of a rule or a policy.
Complaint Manager The delegate of the Executive Director, People and Organisational Governance assigned to manage the resolution of the complaint.
Compliance requirements The specific requirements, as detailed on a Banner Program Compliance Report, which must be met for a qualification to be issued.
Concession This is a reduction in full program, subject, or RPL fee.
Confidentiality All matters raised are confidential. Information regarding an investigation should only be provided on a 'need to know' basis.
Complainants should be advised that in some cases due to legislative requirements no absolute guarantee of confidentiality can be given.
Conflict of Interest Conflict of interest occurs when actions or decisions are influenced by, or perceived to be influenced by, personal considerations.
Contact hours Number of hours that a student is scheduled to attend classes for teaching purposes, course-related information sessions, supervised study sessions and examinations.
Contract A legally binding agreement.
Contractors 'Embedded' staff of organisations other than CIT that provide services to CIT, including CIT Solutions, CIT Student Association, Shared Services, Fuji Xerox
Copyright Copyright is a form of intellectual property that protects the original expression of ideas. In Australia, copyright works are protected by law (the Copyright Act (1968)) from the time the work is first created. Copyright works are also protected under the laws of other countries who are signatories to international treaties. The copyright owner has the exclusive right to reproduce, publish, communicate, perform and adapt their work. Copyright works include: literary works (e.g. books, articles, computer programs, and anthologies), artistic works (e.g. maps, graphic art, illustrations, paintings, and photographs), dramatic works (e.g. plays and scripts), musical works (sheet music), films, sound recordings, broadcasts and published editions.
Course Advice Provision of advice by CIT staff to students on how to make an appropriate program and/or career choice.
Creator A creator is the author or producer of information or product and is defined as someone who has substantial participation in:

  • Concept and design or analysis and interpretation of data
  • Drafting a work or critical revision
  • The final approval of a work to be published
Any author as defined has the right of attribution – 'moral rights'.
Credit Transfer A process which assesses the initial subject/UOC or course rather than the individual, and involves determining the extent to which an initial subject/UOC /course is equivalent to the required learning outcomes or competency outcomes in a qualification. This may include credit transfer based on formal learning that is outside the Australian Qualifications Framework (AQF).
Where CIT subjects are deemed equivalent, this is recognised as a form of credit transfer.
CRICOS Commonwealth Register of Institutions and Courses for Overseas Students.
Criterion referenced assessment The achievement of an individual student is assessed against clearly stated performance criteria.
CRN A CRN (Course Reference Number) is the Banner identifier for a particular class for a subject
CRN (Course Reference Number) End Date When a CRN is created in Banner, it is given a start and end date. For Traditional CRNs, the end date is the same for all students registered within that CRN. For Open Learning CRNs, the end date is linked to the individual student’s registration period.
Currency Relates to the age of the evidence presented by individuals to demonstrate that they are still competent. The evidence must be from either the present or the very recent past and no older than 5 years. For Credit Transfer evidence must be as determined by industry regulations or if industry regulations don’t apply no greater than 5 years old.
Currently Enrolled Student A person who has been admitted to an accredited program of study, has not completed that program and has enrolled into classes which occur in the current term. These persons are entitled to all of the rights as listed on the CIT website under Student Information.
Curriculum Plan Annual plan negotiated between delivery Centres and the Centre for Education Excellence which is endorsed by the Academic Board. Identifies curriculum projects, priorities and time lines, the managing Centre and the project manager.
Defer or Suspend enrolment (as defined in the National Code of Practice) To defer or suspend enrolment means to temporarily put studies on hold (adjourn, delay, postpone). Providers do this by notifying the Department of Education and Training, through Provider Registration and International Student Management System (PRISMS) of the deferment or suspension of enrolment. A student may request a temporary deferment or suspension to his or her enrolment on the grounds of compassionate or compelling circumstances. A provider may also initiate suspension of a student's enrolment due to misbehaviour of the student.
Delegate CIT Chief Executive Officer or CIT Solutions General Manager.
Department of Education and Training Commonwealth Department of Education and Training.
Department An area within a teaching college.
Department of Immigration and Border Protection Commonwealth Department of Immigration and Border Protection.
Designated place A guaranteed place in a program of study granted to an Australian Aboriginal and Torres Strait Islander student when they comply with the conditions listed in Principle 5 of this policy.
Designated Short Course A VET accredited course developed or adopted by CIT Program Services, designated by the Director, CIT Corporate Services and containing national competencies or modules into which a student can enrol. Short courses are scoped on the national register.
Digital Information Literacy The ability to use digital technologies such as a computer or a smart phone to find, locate, evaluate, organise and use information effectively. It is an important prerequisite for independent learning, workplace learning and lifelong learning.
Digital resource A resource stored in electronic format, for example a web page, an image, a text file, an audio file, an IMS package (a compressed folder containing content and metadata, often in the form of a zip file) that contains a self-contained set of learning resources).
Directly-billed students Students who are directly billed through the BANNER system; includes Profile (Government-subsidised), Commercial (full fee-paying) and User Choice (apprentice/trainee/ASbA) students. It does not include International students, students enrolled under an enterprise-to-enterprise agreement ('BDU' students) or students of special-purpose Government programs who are not billed through the BANNER system.
Disability Disability – defined by the Disability Discrimination ACT (DDA) "in relation to a person" means:

  • Total or partial loss of the person's bodily or mental functions; or
  • Total or partial loss of part of the body; or
  • The presence in the body or organisms causing disease or illness; or
  • The presence in the body or organisms capable of causing disease or illness; or
  • The malfunction, malformation or disfigurement of a part of the person's body; or
  • A disorder or malfunction that results in the person learning differently from a person without the disorder or malfunction; or
  • A disorder, illness or disease that affects a person's thought processes, perception of reality, emotions or judgement or that results in disturbed behaviour;
And includes a disability that:

  • Presently exists; or
  • Previously existed but no longer exists; or
  • May exist in the future; or is "imputed to a person"
Disciplinary Action Any action taken by CIT in response to academic misconduct by a student or an episode of unsatisfactory student behaviour.
Discipline A branch of knowledge that is taught and researched as part of higher education.
Discrimination Unfavourable treatment of a person or group of people in an area of public life, on the basis of a characteristic identified in the Racial Discrimination Act 1975, the Sex Discrimination Act 1984, or the Disability Discrimination Act 1992.
Characteristics identified in these Acts include, but are not limited to:
race, colour, descent, ethnic origin, national origin, sex, marital status, pregnancy, and disability.
Due Diligence The level of judgment, care, prudence, determination, and activity that would reasonably be expected in assessing the capability of another party before entering into a formal association.
Duty of Care Duty of Care is the responsibility of CIT and its staff to take due care and show diligence in endeavouring to avoid omissions or acts that may cause harm to students or the public. This includes attending to the wellbeing of students and paying particular attention to groups that may require under legislation particular duty of care, such as young people under 18 years of age or students with a disability.
E-assessment E-assessment is the use of information technology for any assessment-related activity. It includes the design of assessment tools, the delivery of assessments and the reporting, storing and transferring of assessment data.
Educational Services These include teaching, learning and assessment for each subject, and all learning and student services.
eLearn CIT's Online learning environment is an integrated environment made up of three main systems; a learning management system (Moodle), a synchronous, "live" virtual classroom (Adobe Connect), and a digital learning object repository (Equella).
eLearn Guidelines Guidelines developed to ensure that all CIT eLearn subjects are consistent in their design, user-friendly and universally accessible. The guidelines include templates, functions and features that teachers need to manage and deliver their subjects online in a standardised, quality assured way.
eLearn Resources (eLR) CIT's digital learning object repository which consists of collections of learning resources that are in digital format.
eLearn Subject Template A global CIT-standard web-based template for CIT subjects which complies with the eLearn Guidelines and includes links to learning support information and services, and useful tools such as a subject evaluation tool.
ELICOS English Language Intensive Courses for Overseas Students.
Eligible FEE-HELP Program A domestic fee paying course of study leading to a higher education award (e.g. Bachelor Degree, Graduate Diploma etc).
Eligible FEE-HELP Student For current eligibility refer to www.studyassist.gov.au.
Eligible fees Fees incurred by a directly-billed student that are NOT able to be covered by FEE-HELP/VET Student Loan.
Eligible VET Student Loan Program A VET course of study that leads to a diploma, advanced diploma, graduate certificate, graduate diploma or a qualification specified in the VET Guidelines
Eligible VET Student Loan Student For current eligibility refer to www.studyassist.gov.au.
Employment Counselling Assisting students to acquire the skills necessary to effectively seek employment.
Enrolled Enrolment (Enrol) in the Student Definition, Eligibility and Enrolment Process Policy is defined as registration in a subject on Banner.
Enrolment (Enrol) Registration in a subject on Banner.
Enrolment Form A form, either online or paper, to be completed by a person. The form identifies the student and the classes in which the student is enrolling. In cases of online enrolment the person will have already been admitted into the program. In cases of paper forms the person is usually admitted into the program on presentation of the enrolment form at CIT Student Services. Once signed, or submitted (online forms) it commits the student to pay the fees associated with those classes, unless he/ she withdraws either online or in writing before the invoice due date or has applied for Fee Help/VET Student Loan before the invoice due date.
Enrolment Session Where the student can find out information regarding a program and how to enrol in the program. This information may be presented online.
Enrolment Variation Form A form, either online or paper, to be completed by a currently enrolled student, which identifies the student and the details of the classes from which the student is withdrawing and the classes that he/she is adding (enrolling). Once signed, or submitted (online forms) it commits the student to pay the fees associated with added classes unless he/she withdraws either online or in writing before the invoice due date.
Enterprise Agreement ACT Public Service Canberra Institute of Technology (Teaching Staff) Enterprise Agreement 2013 - 2017, or its successor.
Entry Advice Advice given to potential students regarding the necessary skills/knowledge they should already have, to ensure a reasonable chance of successfully completing a program within a reasonable time. CIT will not check that students meet these minimum requirements before admitting them into a program.
Entry Requirements The minimum requirements for previous education, age and/or experience that an applicant needs to have a reasonable chance of successfully completing a CIT program within a reasonable time. Entry requirements may include a level of previous education (and in some cases specific courses) or mature age. For some programs other requirements such as an interview and/or portfolio may be required. Entry requirements are determined during the process of program development, approval and accreditation. CIT will check that students meet these minimum requirements before admitting them into a program.
e-purse Reference given to a virtual location where records of funds are stored on a server.
Equity Ensuring everyone is treated in a fair manner, according to their individual needs. It requires fairness and impartiality but not necessarily treating everyone the same way. There are occasions where equity involves a decision made in good conscience to treat a person differently according to their circumstances.
ESOS Act The Education Services for Overseas Students Act 2000 (ESOS Act) and related legislation is designed to protect the interests of students coming to Australia on student visas. The legislation aims to protect and enhance Australia’s reputation for quality education, to provide tuition protection and support the integrity of the student visa program.
Evaluation An analytical process that involves the collection and reduction of data culminating in the synthesis of a report containing recommendations about the policy or program being evaluated.
Exclude from activity Where a student may not attend or participate in a particular activity, class, subject, program or be on CIT premises outright and/or for a defined period of time dependant on circumstances.
Exclusion Where a student may not attend or participate in a particular activity, class, subject, program or be on CIT premises outright and/or for a defined period of time dependant on circumstances.
Excursion Fees Fees which apply to some programs/subjects to cover some of the costs of excursions.
External Student A person who is currently enrolled in a program at another educational institution, where the program is being taught at CIT.
Fee Assistance ACT Government Fee Assistance is available to help new and continuing students experiencing financial hardship to meet the costs of studying at CIT.
FEE-HELP An income contingent loan available to students enrolled in an eligible bachelor degree program to assist in the payment of their tuition fees.
Field of Study Panel A panel set up for planning and reviewing the delivery and assessment process for a group of subjects in the same discipline area. The panel shall comprise representatives from all teaching centres delivering subjects in the discipline area and will be convened by the Education Manager with the designated responsibility for that discipline area.
Finalisation of enrolment for Australian Apprentices Enrolment for Australian Apprentices is finalised at completion of the Training Plan. This allows a time period of 8 weeks from Notification of Business (NOB), for completion of all requirements.
Financial Assistance The coordination and management of the ACT Government Fee Assistance program and any other special project financial assistance for CIT students.
Financial student A currently enrolled student who has:

  1. Paid their fees; and/or
  2. Has had their fees Sponsored; and/or
  3. Has applied for FEE-HELP/VET Student Loan; and/or
  4. Has applied for, not been rejected from, and is maintaining their obligations for Financial Assistance for all of the fees and charges for which they are liable.
Flexible Learning
  • Flexible learning in the Learning Centre allows students to start a course at any time, learn at their own pace, access self-paced resources, access teacher assistance as they require it, and undertake assessment when they are ready.
  • A pre-enrolment Information Session is completed by each student new to flexible learning to ensure they are fully aware of the requirements of studying flexibly.
  • Each student is allowed 10 - 20 weeks from the date of subject enrolment to complete the subject that they enrol in.
  • Core sessions are scheduled on a regular basis to provide times when students can access qualified teaching staff for learning assistance or assessment.
Formal and Authoritative Advice Written advice on a student's academic status based on records held in Banner.
Formal Complaint A complaint which cannot be resolved informally and/or at the request of the complainant is dealt with through the CIT formal complaint resolution process.
Formative Assessment This is the informal process of providing feedback to students about their progress towards competencies and learning outcomes. Formative assessment enables both teachers and students to make timely adjustments during teaching and learning to better enable students to achieve competence as measured by formal, summative assessment tasks.
Full Fee Place(Commercial) The full cost of a place in a program. Not Government subsidised. Concessions cannot be applied to the program fee. If the student is not eligible for VET Student Loan/FEE-HELP, payment plans can be applied to the student fee and service and amenity fee. FEE-HELP/VET FEE-HELP is available to eligible students in eligible programs for the student fee.
Full-time International student (ESOS exempt) A currently enrolled international student who has enrolled for classes with a nominal study load of at least 15 hours per week or totalling more than 270 hours per semester, or who has enrolled for classes totalling less than 15 hours (270 hours per semester) nominal study load per week but deemed to be full-time by the College Director responsible for the student’s primary program. (Source: CIT Student Definition, Eligibility and Enrolment Process Policy).
Full-time International student (Student visa) A currently enrolled international student studying on a student visa must be enrolled in a full-time CRICOS approved course/s. To meet national requirements these programs must include a minimum of 20 scheduled contact hours per week or the number of contact hours as per CRICOS registration.
Full-time student A currently enrolled student who has enrolled for classes with a nominal study load of at least 15 hours per week or totalling more than 270 hours per semester, or who has enrolled for classes totalling less than 15 hours (270 hours per semester) nominal study load per week but deemed to be full-time by the Director responsible for the student’s primary accredited program.
International Students must be enrolled in full-time CRICOS approved course/s.
Government Subsidised Place(Profile) A Government financially subsidised place in a program. Concessions can be applied to the profile fee. If the student is not eligible for VET FEE-HELP/FEE-HELP, payment plans can be applied to the student fee and the service and amenity fee. FEE-HELP/VET Student Loan is available to eligible students in eligible programs for the student fee.
Grading Rubric This is a matrix which specifies learning outcomes as a continuum on the horizontal axis (typically grades from Pass to High Distinction), with the criteria for evaluating learning outcomes on the vertical axis. A grading rubric provides a clear description at each of the levels of graded performance expected for each of the criteria. It describes the quality of the performance.
Graduation An event where awards are issued.
Grievance A real or perceived ground for a complaint.
Harassment Harassment is any form of behaviour that is unwelcome, unsolicited, unreciprocated and usually (but not always) repeated and may be biased. It is behaviour that is likely to offend, humiliate or intimidate.
Hazard A hazard is any source of potential damage, harm or adverse health effects on something or someone under certain conditions at work.
HESA Higher Education Support Act.
High risk RPL This is where an applicant applies for RPL for subjects that comprise more than 70% of a program and where a UOC/subject is identified at a College level as carrying a high level of risk.
Higher Education Program A program leading to a higher education qualification as defined in the Australian Qualifications Framework including Associate Degree, Bachelor Degree, Graduate Certificate and Graduate.
Higher Education Support Act 2003 A Commonwealth Act also referred to as HESA. This Act includes the following provisions:

  • VET Student Loan assistance: clause 43 Schedule 1A of the Act
FEE-HELP assistance: Subdivision 104 of the Act.
Honorary Award A prestigious non-academic award made to a person, other than a member of staff, to publicly recognise their contribution to CIT. These awards are made on an infrequent basis.
Host Any appropriate organisation agreeing to provide relevant industry experience to a student enrolled at CIT in an industry placement subject.
Identification Documents Documents required to be shown at the enrolment session or enrolment. In cases of online enrolment these may be provided after enrolment.
IME Invalid Module Enrolment. The lack of evidence of student participation within attendance records, assessment results, eLearn, student work or instructor notes where there has been a claim for funding.
Inappropriate or offensive material Includes but not limited to adult content, sexist, racist material or sites promoting crime or terrorism.
Independent Person A person not involved in the original decision.
Indigenous Scholarship Indigenous Scholarships are intended to Close the Gap in educational outcomes for Australian Aboriginal and Torres Strait Islander people.
Indigenous Student Any person of Aboriginal or Torres Strait Islander descent, who identifies as Aboriginal or Torres Strait Islander and is accepted by his/her community as Aboriginal or Torres Strait Islander.
Industry Placement This is where students are in industry undertaking subjects which form part of their program in an environment relevant to the enrolled program.
Information Access & Management Guideline The terms and conditions of loan for information resources are decided by the CIT Librarian. The Learning Centre's Information Access & Management Guideline details conditions of access to information resources, selection, acquisition, maintenance and evaluation of resources. It is available at each Campus Learning Centre.
Information Literacy Information Literacy enables individuals to recognise when information is needed and to identify, locate, evaluate, organise and use information effectively. Information literacy is an important prerequisite for independent learning, workplace learning and lifelong learning.
Institute Intellectual Property Institute intellectual property is intellectual property created by staff members in the course of their employment with CIT and CIT Solutions and includes, without limitation: lecture notes; curriculum programs; module or subject outlines; course programs or plans; lesson plans; photographs and images, digital and audio visual material; courses; and the like. It also includes any invention (patentable or not), research, design (including industrial design) and methodology.
Intellectual Property Intellectual property represents the property of someone’s mind or intellect. In business terms, this also means proprietary knowledge. Types of intellectual property include patents, trademarks, designs, copyright, circuit layout rights, plant breeder’s rights, and trade secrets.
International Enrolment Student has met all conditions of offer, signed the letter of offer to accept the place in the program, has paid fees, has been issued an electronic confirmation of enrolment and has been entered into a program on the BANNER student database.
International / Overseas Students A person (whether within or outside Australia) who holds a student visa, other than one exempted by the ESOS Regulations 2001. Students on other classes of visa are not included.
Note: International Students in the context of this policy is limited only to those students subject to the ESOS Act, that is, on a student visa. International Students more generally refers to the total population of students who are not Australian Citizens and do not have permanent resident status.
International Services Unit (ISU) Is responsible for the recruitment and ongoing support of international students studying or intending to study at CIT.
International student A person who is either on a visa (including visa subclass 820) which does not classify that person as a Permanent Resident of Australia and who is not a Temporary Domestic Student.
International Students must be enrolled in a full-time CRICOS approved course/s.
Intervention The use of strategies to help students who are falling behind academically.
Interviews Systematic collection and analysis of data from respondents in the form of the analysis of research participants' verbatim comments in response to a set of structured, semi-structured or unstructured set of questions.
Invoice Due Date The payment due date listed on the student invoice.
For students enrolled in eligible FEE-HELP/VET Student Loan programs the invoice due date for student fees will be the programs census date.
A student is liable to CIT for the fees associated with their enrolment unless they withdraw in writing, transfer the liability of the fees on to a third party (sponsored) or apply for FEE-HELP/VET FEE-HELP before their invoice due date.
Joint Venture An undertaking carried on by two or more parties other than in a partnership.
Language, Literacy and Numeracy (LLN) Component of foundation skills.
a) Language – refers to the understanding and use of spoken and written English.
b) Literacy – refers to the integration of listening, speaking, reading, writing and critical thinking. It incorporates numeracy and it includes the cultural knowledge that enables a speaker, writer or reader to recognise and use language appropriate to different social situations.
c) Numeracy – refers to the ability to use mathematics effectively to meet the general demands of life at home, in paid work and for participation in community and civic life.
Learning The process followed by a learner:
(a) Formal learning refers to learning that takes place through a structured program of instruction leading to a formal qualification such as a certificate, diploma or degree.
(b) Non formal learning refers to learning that takes place through a structured program of instruction but does not lead to a formal qualification or award (eg in-house professional development).
(c) Informal learning refers to learning that results through experience of work-related, social or other activities.
Learning object or Digital object A digital resource that can be used and re-used to support learning. It includes the resource plus information about the resource.
Learning resources Includes print and eBooks, DVDs ephemera, digital files music CDs and subscriptions.
Learning Resources Repository Services This service includes maintenance of the digital learning repository (eLR), training CIT staff in using the eLR, moderating resources to meet copyright obligations.
Learning space A learning space may be formal or informal, physical or virtual (online). Informal learning spaces on campus (often referred to as Learning Commons) are student focussed spaces where students study, collaborate, socialise, access and interact with resources and technology, and access services that support their learning and research, including:

  • Library and information services
  • Educational support services.
Legal Deposit A statutory provision which obliges publishers to deposit copies of their publications in libraries in the country in which they are published. Under the Copyright Act 1968.
Local student A person who is an Australian or New Zealand citizen, a permanent Australian resident or holder of an Australian permanent resident humanitarian visa (see Procedure 1 for Approved list of Identification documents).
Low risk RPL This is where an applicant applies for RPL for subjects that comprise less than 70% of a program.
Major and Minor Excursions Major Excursion - An off-campus activity that lasts more than a day or a day excursion that has been classified as a Major Excursion by the College Director. This includes interstate and overseas trips.
Minor Excursion - An off-campus activity that lasts less than a day and is approved by the College Director as being a Minor Excursion.
Malware An abbreviation for malicious software, a program or file that is designed to specifically damage or disrupt a system, such as a virus, worm, or a Trojan horse.
Mandatory attendance requirements Requirement for International Students studying ELICOS or the ACT Year 12 program - must attend at least 80 per cent of the contact hours scheduled for each study period of student's course.
Material, Technology, Resource Fees Fees which apply to some programs/subjects to cover some of the cost of materials, equipment and resources as approved by the Chief Executive or delegate.
Mature Age A person who turns 20 years of age during his or her first year of enrolment. (For ACT Year 12 students the BSSS definition applies).
MFD Multifunction Devices (combined photocopier/printer/scanner).
Mid-term review The outcomes of subject evaluations and improvements made to the program to date.
Minor Amendment Amendments which do not alter the substance of the policy. Can include:

  • Updating of references, terminology, definitions, delegations or responsibilities/ obligations
  • Editing corrections or clarifications or
  • Incorporating mandatory legislative change which does not require 'All Staff' consultation.
Modified Assessment A 'Modified Assessment' should not be confused with 'Modified Grade'. The former is a modification of an assessment event to meet the specific needs of a student and if successful this leads to achievement of a positive grade (not a Modified Grade). Although the assessment is modified, the student still needs to meet all outcomes to achieve a positive grade.
Modified Grade A Modified Grade is a grade issued to a student who is unable to achieve all the learning outcomes in a subject or unit of competency as a result of their disability. It indicates that the student has achieved all possible learning outcomes to the limit of their ability. This grade is a 'fail' grade.
The definition of a Modified Grade will be printed on the back of Official CIT result notices and academic transcripts as "Modified Grade (for students with a disability who are unable to achieve all outcomes)".
Moral Rights Moral rights are the rights individual creators have in the works they have created as opposed to the economic rights of the copyright owner. The creator of a work who holds moral rights is not necessarily the copyright owner. Creators have the right to be attributed or credited for the work, not to have their work falsely attributed and not to have their work treated in a derogatory way.
National Code 2018 National Code of Practice for Providers of Education and Training to Overseas Students 2018 (The National Code 2018).
The National Code is a set of nationally consistent standards that governs the protection of overseas students and delivery of courses to those students by providers registered on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS).
National Recognition Recognition by a Registered Training Organisation (RTO) of AQF qualifications and statements of attainment issued by all other RTOs (Units of Competency [UOC] codes are identical).
Natural Justice / Procedural Fairness Procedural fairness, also called natural justice, applies to any decision (action or inaction) that can affect the rights, interests or expectations of an individual in a direct or immediate way. It requires that:

  • Individuals are given an opportunity to be heard;
  • Decision makers act without bias or self-interest;
  • Decision makers base their decisions on evidence that is relevant to the facts in issue i.e.

    • All relevant matters are considered when reaching a recommendation/decision
    • Irrelevant matters are not given weight in reaching a decision.
New Initiative A program leading to a qualification which is in a field not previously offered by CIT and/or at a higher level than previously offered by CIT.
NLA National Library of Australia.
Non-accredited program A program which does not meet nationally accredited and nationally recognised training requirements and does not achieve nationally accredited competencies or modules.

This program may be assessed or non-assessed.
Non assessed program A program for which assessment is not recorded on Banner and no official academic transcript is issued. It is usually a client-specific awareness program that concentrates on content and provision of information that has been developed in consultation with a client.
Non profile funded delivery This includes both cost recovery and commercial delivery.
Non-Financial Student A currently enrolled student who has not paid all of the fees and charges for which they are liable.
Non-standard enrolment / assessment Enrolment pattern / assessment option available as an exception to a CIT staff member which is different from that available to the majority of other students in the program.
Not currently enrolled students A person who has been admitted to an accredited program of study, has previously enrolled in classes, but not completed that program and is currently not enrolled into classes. If these people hold a current CIT Student Card they are entitled to access some CIT services such as CIT Learning Centre and CIT Counselling. If they do not hold a current CIT Student Card they are not entitled to any CIT service.
Notification of Business (NOB) Electronic process by which the Directorate advises the RTO it has been nominated as the training provider on a National Training Contract.
NVR National Vocational Education and Training Regulator.
Work Health and Safety - WHS The prevention of injury, ill health and disease arising from exposure to occupational hazards by providing and maintaining a safe and healthy work environment.
Off-Campus Activity Any authorised and approved activity that takes place outside CIT premises where participating staff and students are deemed to be at work.
Officers (WHS Act 2011) In CIT the following positions have been identified as officers; Chief Executive, Executives, College Directors. However other individuals within CIT may also be considered officers.
An officer can also be a person who makes, or participates in making, decisions that affect the whole, or a substantial part, of a business or undertaking of the Territory.
Official Academic Advice An official document, either a Record of Results or a Statement of Attainment, produced from Banner which shows the details of a student’s achievements at CIT.
On the same basis A person with a disability is able to seek admission, access to enrolment, participate in courses or programs, and use facilities and services, on the same basis as a person without a disability.
Parties - Academic Appeals The student making the appeal and the teacher(s) involved in determining the academic grade.
Parties – Complaints The complainant and the respondent.
Parties The complainant, respondent and those involved in managing the complaint.
Partnership The relationship which exists between parties carrying on business in common with a view for profit. Formal partnerships require Ministerial approval.
Part-time Student A currently enrolled student who is not deemed to be full-time.
Pastoral Care Officer (PCO) CIT Staff member appointed by Colleges as Pastoral Care Officer for International Students.
Pathway Plan This is a plan developed for young people under 17 years of age with the support of an Advisor who will discuss an individual's needs and help them to create a study package to suit their goals.
Peer Tutoring Tuition from an advanced student or graduate.
Permanent and Temporary Teachers Has the same meanings as within the Agreement.
Person in control of a business or undertaking Person conducting a Business or Undertaking has the primary duty of care in relation to health and safety of workers. A 'person' is defined in laws dealing with interpretation of legislation to include a body corporate (company), unincorporated body or association and a partnership. Accordingly, CIT is identified as the PCBU.
Personal Counselling Assisting enrolled students and recent graduates to manage themselves and deal with issues of a personal, family and/or psychological nature.
Personal information This is information collected by CIT about students where the student’s identity is apparent or can be reasonably ascertained from the information.
The following is a representative sample of the types of personal information which is collected and stored by CIT:

  • Names, addresses, telephone numbers and email details
  • Employer information (apprentices and sponsored students)
  • Information collected for fee concessions
  • Discipline matters
  • Health information related to disability or relevant to counselling support services
  • Financial details eg credit card or bank details collected as part of fee payment
  • As required by the ESOS Act (international students only)
Personal Protective Equipment (PPE) Personal Protective Equipment (PPE) is safety clothing and equipment for specified circumstances or areas, where the nature of the work involved or the conditions under which people are working, requires its wearing or use for their personal protection to minimise risk.
Photographic identification A document which includes the name, date of birth and photograph of a person issued by a government agency, a corporation or education institution.
Plagiarism Those actions by a student that use the ideas, words or work of another person without acknowledging the sources of the ideas, words or work.
Principal Program The highest/final level of study being undertaken by the International Student on their current student visa.
PRISMS Provider Registration and International Students Management System
Privacy Principles The principles established by the Privacy Act 1988 (Commonwealth)
Procedural Fairness Following a process that is neutral, unbiased and respectful to the rights of all parties involved in the investigation is critical. The principles of procedural fairness include the:

  • Right to be heard;
  • Right to be treated without prejudice;
  • Right to be informed of allegations being made;
  • Opportunity to respond; and
  • Right to enquire about the status of the complaint.
Profile Fees Fees which apply to the Government subsidised programs and/or subjects in which a student has enrolled as determined by the ACT Minister for Education.
Program Any qualification or collection of CIT or nationally accredited or recognised subjects or competencies which are constructed together by curriculum or marketed together or grouped together on Banner and when completed form a subset of a qualification.
Program area An area within a teaching college
Program and subject evaluation This involves systematically collecting comments from stakeholders on the usefulness of and perceptions of programs and subjects; interpreting the information gathered and acting on results and making improvements.
Program Fees Fees which apply to the full-fee programs and/or subjects in which a student has enrolled as approved by the Chief Executive or delegate.
Program Information Information relevant to enrolling in programs. This includes details of programs, student services and educational services such as skills recognition.
Program Reference Group A group of stakeholders established to:

  • Advise on the development of a specific program or suite of programs;
  • Assess the program‘s consistency with the requirements of the Standards for NVR Registered Training Organisations and the AQF;
  • Advise on customisation of adopted programs to fulfil local/ client needs.
Program Requirements Program requirements for the purposes of this policy are measured in terms of subject/competencies that are expected to be completed within the study period (semester).
Program Review & Improvement (PRI) The PRI is a continuous improvement process conducted throughout the duration of the program. It is a quality assurance tool for delivery and assessment of programs across CIT. The PRI assists in identifying areas of need and developing strategies for improvement.
Prohibited (Use or material) Usage or material that could:

  • Damage the CIT's reputation,
  • Be misleading or deceptive,
  • Result in victimisation or harassment,
  • Lead to criminal penalty or civil liability, or
  • Be reasonably found to be offensive, obscene, threatening, abusive or defamatory.
Promoted subset of a qualification A group of competencies, modules or subjects which are promoted together and given a working title. The competencies must be explicitly scoped on the national register before the program is advertised and before students are enrolled or graduated.
Proof of Aboriginality CIT will accept as evidence, a Certificate of Confirmation of Aboriginality or Torres Strait Islander descent, or previous records from Centrelink confirming student has been a recipient of Abstudy. In some instances Birth Certificate evidence together with a parent's Certificate of Confirmation of Aboriginality or Torres Strait Islander descent will be accepted by the Director of CIT Yurauna Centre.
Provider (as defined in the ESOS Act) An institution or other body or person in Australia that provides or seeks to provide courses to overseas students. To provide courses, a provider must comply with State or Territory approval requirements and become registered on CRICOS.
Providing Head of Department This Head of Department has a staff member in their Department who is providing teaching services to another Department
Provisional Concession Status Students with this status are treated as conditionally eligible for a concession pending the outcome of an application to Centrelink. Students with this status shall not be required to pay any amounts that would be covered by a concession.
Publication A work issued to the public in the form of a document or book. This can include a periodical such as a newsletter or annual report, a newspaper, a piece of sheet music, map, plan, chart, table, program, catalogue, brochure, pamphlet, CDs, computer disks and DVDs.
Qualification An AQF Qualification type.
Quality Assurance The strategies established to ensure the quality of services provided which must meet the standards required under the standards for RTOs or Higher Education Protocols for higher education providers. The services provided may include training and/or assessment, ethical marketing and advertising, student recruitment, administration and support services.
Reasonable adjustment The Disability Discrimination Act (DDA) requires Institutions to take reasonable steps to enable the student with a disability to participate in education on the same basis as a student without a disability.
An adjustment is reasonable if it balances the interests of all parties affected.
In assessing whether a particular adjustment is reasonable, CIT will consider:

  • The student's disability and his/her views;
  • The effect of the adjustment on the student, including the effect on his/her ability to achieve learning outcomes, participate in courses or programs and achieve independence;
  • The effect of the proposed adjustment on anyone else affected, including the education provider, staff and other students;
  • The costs and benefits of making the adjustment.
Reasonable adjustments include:

  • Making training and assessment materials and methods accessible;
  • Adapting the physical environment and equipment.
Reasonable adjustment of assessment This refers to any adjustment to the standard form of assessment or conditions that is put in place to accommodate a student's disability. Adjustments are made that are deemed sensible, fair and equitable. These provide opportunities for students with a disability to demonstrate competency on "an equal footing" with their classmates.
Receiving Head of Department This Head of Department receives the teaching services from a teacher who does not belong to their Department.
Reciprocal users Are staff and students from other educational institutions where a reciprocal arrangement exists, who request access to the Learning Centre under the conditions of the relevant reciprocal agreement. A CIT Borrower's card provides identification of this entitlement.
Recognition of Prior Learning (RPL) An assessment process that assesses an individual's non-formal and informal learning which may include components of formal learning. This will be used to determine the extent to which the individual has achieved the required learning outcomes or competency outcomes for subject(s) in a program.
Record of Results A record of a student's results achieved through study at CIT.
Refund The reimbursement of paid student fees where a CIT student has met fee refund conditions.
Regional student A student from outside the Canberra region and not living within reasonable travelling distance for study (but not an International student).
Registered Training Organisations (RTOs) Organisations that are registered by state and territory training authorities to deliver nationally recognised training that is:

  • Recognised Australia-wide,
  • Part of a Training Package developed to meet the needs of industry, and
  • Leads to an AQF qualification.
Research Research comprises systematic experimental and theoretical work, application and/or development that results in an increase in the stock of knowledge, including knowledge of humans, culture and society, and the use of this stock of knowledge to devise new applications. Research has investigation as a primary objective, the outcome of which is new knowledge, with or without a specific practical application, or new or improved materials, products, devices, processes or services. This includes critical investigation of aspects of vocational education and training, and tertiary education and training, including evaluative studies on training programs.
(Definition from Australian Qualifications Framework – First edition July 2011 and Guidelines for the registration of non self-accrediting higher education institutions and the accreditation of their course/s (relating to National Protocols A and B) – October 2007 (DEEWR).
Research Ethics Principles to guide the conduct of researchers to safeguard the interests of participants involved in research. The principles are research merit and integrity, justice, beneficence, and respect (for people and their privacy, and avoidance of harm) (Definition informed by National Statement on Ethical Conduct Involving Human Research (2007)).
Resit A resit requires a student to demonstrate competence by completing all or part of an assessment item again. This is particularly appropriate to tests and practical exercises
Resolved Determination made by appropriate person(s) and accepted by appellant.
Respondent CIT or person(s) about whom the complaint is directed and/or lodged.
Restricted Student A currently enrolled student who has a restrictive hold against their student record for a period of less than six months.
Restrictive Hold A marker applied to a student's record on Banner. Restrictive holds restrict students from one or more of the following services: accessing Library resources, enrolling in further subjects, attending classes, accessing results, and graduating from an accredited program.
Resubmit A resubmit requires a student to demonstrate competence by upgrading the assessment item to the specified standard. This is particularly appropriate to assignments. It may be used with a test where it only requires minimal effort to bring it up to the required standard.
Review Review involves the systematic gathering of information on all aspects of educational delivery to identify areas requiring improvement and to guide future curriculum development and delivery decisions.
Risk Risk is the chance or probability that a person will be harmed or experience an adverse health effect if exposed to a hazard. It may also apply to situations with property or equipment loss.
Risk assessment Risk assessment is the process where you:

  • Identify hazards,
  • Analyze or evaluate the risk associated with that hazard, and
  • Determine appropriate ways to eliminate or control the hazard.
Roll Printable record of the names, attendance records and results for each assessment event or item for each student in the CRN
Roll Books Roll books refer to documents used by teachers to record student attendance and results. It includes traditional roll books, Banner class roster printouts and CIT eLearn student records.
RP Hold An Enrolment Pathway Hold (RP) is manually placed on a Student Banner Account by Banner Assist upon request from Student Support Staff/Centre Directors/Senior Managers/Executive Directors and/or Chief Executive. It is used when a student must talk to a Student Support Staff/Centre Directors/Senior Managers/Executive Directors and Chief Executive before proceeding with further study at CIT. This type of Hold prevents enrolment.
RTO A Registered Training Organisation.
Safe environment An environment that:

  • Is free of bullying and harassment
  • Fosters positive practices contributing to a young person's well being
  • Includes modelling and teaching positive social skills
  • Recognises that young persons may need confidential support of staff or referral to a counsellor
  • Respects the wishes of a young person regarding disclosure of information within the principles of mandatory reporting
  • Protects the young person from physical injury.
Safe Work Procedures Methods, systems and organisations of work (including hazard identification and control procedures, appropriate training, tools and equipment etc.) to ensure the safety, and absence of risk to health, of all individuals involved in doing the work. This may include completion of a Safe Work Method Statement for high risk activities.
Schedule 1A of the Act Schedule 1A of the Act – In this document (Commonwealth Entitlements Review of Decisions Policy VET Student Loan) "Schedule 1A of the Act" refers to Schedule 1A of the Higher Education Support Act 2003 (HESA).
Scheduled Class This is teaching and learning session for a subject in which a student has enrolled, and is scheduled to take place at a certain time according to the CRN details advised to the student.
Scholarly Activity Scholarly endeavours could include creative enquiry, self-directed research involving review of current discipline-related literature, attendance at conferences and seminars professional practice and/or secondment; collecting, interpreting, analysing and disseminating research findings, and gaining relevant higher level qualifications.
Scholarship A financial/resource support to a student, paid in the course of their study program.
Scope of Registration The particular services and products that an RTO is registered to provide. The RTO's scope defines the specific AQF qualifications, units of competency and accredited courses it is registered to provide. This is listed on training.gov.au.
Sector A title for the different stages/levels of education that are offered in Australia. Eg. ELICOS, School, VET, higher education, masters, doctorate, non-award, Ausaid.
Selection Criteria Criteria used to select students where there are a greater number of eligible students than places available. The criteria are

  • Educational achievement in tertiary accredited units and/or
  • Relevant work or other experience (paid or unpaid) and/or
  • Demonstrated interest in the field of study and of gaining employment in that area
Selection Process Process used to select students from many applicants. Selection is made on the basis of one or more of the following:
In VET programs, selection will be on a first come first served basis except for those programs where it is clearly indicated on the CIT website that specific skills or qualifications are required to enter the program.
In Higher Education programs, students are given a ranking score based on either their educational record, work and other relevant experience and/or an interview.
Service level agreement An agreement between CIT and another party setting out the services to be provided consistent with the CIT policy and financial arrangements
Servicing This refers to the delivery and assessment of a subject(s) in a program by a subject expert from another Department and/or College.
Servicing Provider This is the Department providing the subject expert. A Servicing Provider may be in the same or another College.
Sexual Harassment Sexual harassment is any unwanted or unwelcome sexual behaviour, which makes a person feel offended, humiliated or intimidated.
Short Course A VET accredited course developed or adopted by CIT containing national competencies or modules into which a student can enrol. Short courses are scoped on the national register.
Six months of study This period is six calendar months from the commencement of studies in the principle program.
Skills Recognition An assessment process that assesses an individual's prior learning, including formal, non-formal and informal learning to determine the extent to which the individual has achieved the required learning outcomes or competency outcomes for subject(s) in a program. This is a service that values and acknowledges the learning outcomes and competencies already achieved by individuals and is linked to further skill attainment and career development. In the Australian Qualifications Framework this is known as Recognition of Prior learning (RPL), but at CIT this will be known as Skills Recognition.
The two types of Skills Recognition are:

  • Credit Transfer/ National Recognition
  • Recognition of Prior Learning (RPL by assessment).
Social Media Social media is an umbrella term covering websites, mobile technology, applications or tools that enable active and participatory publishing and interaction between individuals over the internet (See ACT Government Social Media Policy Guidelines).
Specialisation statement Issued to a student who has achieved a specialisation within a qualification.
Sponsored Student Sponsored students have their fees paid by a third party. After a student has submitted a completed sponsorship form, the student is treated as fully paid regardless of whether payment has actually been received.
Standards for NVR Registered Training Organisations (SNR) The Standards aim to ensure nationally consistent, high-quality VET training and assessment services. They detail the requirements for registration, and in so doing set out the requirements training organisations must meet in order to deliver and assess nationally recognised training and issue nationally recognised qualifications. The Standards are available online at:
https://www.asqa.gov.au/
Statement of Attainment A statement confirming that the student has satisfied the requirements of nationally recognised units of competency specified on the statement.
Statement of Attainment for a Training Program or Short Course A Statement of Attainment (Academic Transcript) for a Training Program or VET Accredited Short Course is issued to students for completion of a program and will contain words that indicate the Training Program or Short Course is completed.
Statement of Participation The statement issued to participants in non-assessed short programs where participants are enrolled on Banner.
Student Behavioural Misconduct Any behaviour undertaken by a student that breaches the CIT Student Code of Conduct, including classroom behaviours and which is not academic misconduct under the Academic Misconduct by CIT Students Policy.
Student Fee The amount listed on the student invoice which incorporates the program or profile fee, any non-discretionary material fees and any excursion fees associated with the enrolment. A concession can only be applied to profile fees. A payment plan can be applied to the student fee. Eligible FEE-HELP/VET Student Loan students in eligible FEE-HELP/VET FEE-HELP programs can apply for a FEE-HELP/VET FEE-HELP loan for the student fee.
Student of CIT A person becomes a student of CIT when he/she has been admitted to an accredited program of CIT and is eligible to enrol in classes provided by CIT.
A person becomes an ex-student of CIT if he/she:

  • Has not enrolled into classes for 12 months and/or
  • Has a restrictive hold on their record for six consecutive months or more.
Ex-students forfeit their rights at CIT.

The following definitions define subsets of Student of CIT, and are statuses that occur in parallel with the above definitions.

Continuing Student - A student who meets the criteria of a Student of CIT and is enrolling into further study at CIT. This can be determined by sighting a current CITCard.
Currently enrolled student - a person who has been admitted to an accredited program of study, has not completed that program and has enrolled into classes. These people are entitled to all of the rights as listed in the online Student Information Guide.
Financial student - A currently enrolled student who has paid in full; or has transferred the liability of the fees on to a third party (sponsored); or has applied for FEE-HELP/VET Student Loan for all of the fees and charges for which they are liable.
Full-time student - A currently enrolled student who has enrolled for classes with a nominal study load of at least 15 hours per week or totalling more than 270 hours per semester, or who has enrolled for classes totalling less than 15 hours (270 hours per semester) nominal study load per week but deemed to be full-time by the College Director responsible for the student's primary program.
International Student - A person who is on a visa (including visa subclass 820) which does not classify that person as a Permanent Resident of Australia.
Domestic student - A person who is an Australian or New Zealand citizen, a permanent Australian resident or holder of an Australian permanent resident humanitarian visa.
Non-Financial Student - A currently enrolled student who has not paid in full; or has not transferred the liability of the fees on to a third party (sponsored); or has not applied for FEE-HELP/VET Student Loan for all of the fees and charges for which they are liable.
Not currently enrolled students - A person who has been admitted to an accredited program of study, has previously enrolled in classes, but not completed that program and is currently not enrolled into classes. If these people hold a current CIT Card they are entitled to access some CIT services such as CIT Library and CIT Counselling. If they do not hold a current CIT Card they are not entitled to any CIT service.
Part-time Student - A currently enrolled student who is not deemed to be full-time.
Sponsored Student - Sponsored students have their fees paid by a third party. After a student has submitted a completed sponsorship form, the student is treated as fully paid regardless of whether payment has actually been received.
Restricted Student - A currently enrolled student who has a restrictive hold against their student record for a period of less than six months.
Temporary Domestic Student - A current student of CIT who is on a temporary visa who is awaiting permanent residency (including visa subclasses 300 and 309).
A person who is on a visa subclass 300 or 309 and is not a student of CIT but wishes to become a student of CIT is classified (and should be admitted) as an international student.
Student Fee Payment Plan A document which sets out the fee payment responsibilities and due dates for payments to be met by the student.
Student Papers Any item submitted by a student for assessment, including assignments, portfolios and test answers.
Student Reservist A current volunteer member of the Australian Defence Forces Reserve who is also a current CIT student.
Student Visa A visa granted under the Migration Act 1958 to overseas students. The Department of Immigration and Border Protection administers the Act and issuing of visas.
Study Activities Study Activities are categorised as:

  • Programs that lead to a recognised qualification such as degrees, diplomas, trade certificates and certificates
  • Short courses or single units not necessarily leading to a qualification if the course is offered by an approved educational institution or examining body
  • Distance education
  • Thesis work
  • Residentials
  • Examinations and assessments and/or
  • Recognition of Current Competency (RCC) or Recognition of Prior Learning (RPL) processes.
Study Assistance Includes paid or unpaid study leave and/or financial assistance for staff to undertake a Study Activity.
Study Period For most CIT programs a study period refers to either a term or semester depending on the course CRICOS registration. An exception to this is:
ELICOS program: 5, 10, 15 or 20 week study blocks depending on level of English in which the student is enrolled.
Subject A CIT subject, national unit of competency, or national module. Subjects make up a program.
Subject Guides Subject Guides provide an overview of the components used in the assessment process and include Assessment Plans, Assessment Events, Assessment guides and tools and outline how and when feedback will be given.
Summative This refers to the summation of students' learning and final confirmation of whether competency or learning outcomes have been achieved. Summative assessment tasks at CIT provide formal results.
Survey Systematic collection and analysis of data from respondents in the form of a pre-determined set of structured or open-ended questions either in person or via a collection tool (paper-based, online or in-person).
Teaching laboratories Formal teaching areas with ICT or other specialised equipment.
Temporary Domestic Student A person who is on a temporary visa and is awaiting permanent residency (including visa subclasses 300 and 309).
Tertiary Education Quality and Standards Agency (TEQSA) The Tertiary Education Quality and Standards Agency (TEQSA) is Australia's regulatory and quality agency for higher education. TEQSA regulates university and non-university higher education providers, monitors quality and sets standards.
Testamur An official certification document containing a CIT seal that confirms that a qualification has been awarded to a student.
The Agreement ACT Public Service Canberra Institute of Technology (Teaching Staff) Enterprise Agreement 2013 – 2017 or its successor.
Third Party Third party means an organisation or individual who is not a staff member and has not assigned their intellectual property to CIT.
Includes, but is not limited to, Universities, employers, sponsors of training, Australian Apprenticeship Centres, Centrelink, ACT Board of Senior Secondary Studies (BSSS), ACT Education and Training Directorate and all other government agencies.
Third Party digital learning resources Digital learning resources created by an individual or organisation who is not a staff member of CIT, where the intellectual property has not been assigned to CIT.
Time Out A specific period of suspension from all CIT sites for a maximum of two weeks, applied where a serious threat or act of violence (witnessed by staff or un biased parties) has occurred and the incident will be dealt with through the stage four disciplinary process.
TIU CIT Corporate Services Training and Initiatives Unit.
TPS Director Tuition Protection Services Director.
Training Plan Documented program of training and assessment for an individual student. It is developed by a RTO in consultation with the student and, where required by the training initiative, by the employer, as the basis for training and assessing a person undertaking a training course or qualification.
Training Product AQF qualification, skill set, unit of competency, accredited short course and module.
Training Program A program developed by CIT Program Services containing a subset of a qualification or explicitly scoped competencies into which a student can enrol. A Training Program may be a skill set identified in a particular Training Package or a skill set identified by CIT as meeting industry needs. While Training Programs are not scoped on the national register, the competencies within Training Programs must be explicitly scoped on the national register before the program is advertised and before students are enrolled or graduated.
Training.gov.au (TGA) The official National Register of information on Training Packages, Qualifications, Courses, Units of Competency and Registered Training Organisations (RTOs). It has been developed for experienced training sector users.
Unicard The CIT Student & Staff ID Management system. The Unicard system uses the Unisuite Platinum application to create a unique CIT Card identity number, associated photo and personal details record held in a secure database format.
Unique Student Identifier (USI) An number issued by The Federal Government that enables students to access their full transcript of all of the accredited VET training they have undertaken from the time the USI came into effect in semester 1, 2015.
Universities Admissions Centre (UAC) Processes applications for admission to most NSW and ACT undergraduate courses at participating institutions including the CIT.
Unofficial software Software that has not been licensed or approved for use by CIT students.
Unofficial transcript A document which can be accessed by a student from Banner showing their study progress against competencies, modules or subjects.
Unsatisfactory (program) progress Where the student has failed or is deemed not yet competent in 50% or more of the Program requirements in that study period.
Unsatisfactory Student Behaviour Any behaviour undertaken by a student which:

  • Limits CIT's capacity to provide a study environment which is free from discrimination and harassment; or
  • Interferes with the potential of other CIT students to learn; or
  • Interferes with the rights of CIT staff and students to be safe; treated fairly and with respect;
  • Results in damage to CIT property or other property on CIT premises; and
  • Is not academic misconduct under the Academic Misconduct by CIT Students Policy.
Exclusion means a student may not attend or participate in a particular activity/class or CIT premises outright or for a defined period of time dependent on circumstances.

Examples of unsatisfactory behaviour include:

  • Bullying or harassing fellow students, staff or visitors of CIT
  • Damaging, stealing, modifying or misusing property
  • Being under the influence of drugs or alcohol
  • Bringing weapons on to a CIT campus
  • Swearing, spitting, using abusive or threatening language
  • Physical violence or serious threats of violence
  • Other illegal behaviour.
Validation A process whereby assessment processes, tools and evidence are reviewed, compared and evaluated against a set of standards used by a range of assessors. Validation strategies may be internal processes involving assessment co-ordinators and/or external processes involving employers or industry representatives.
VET Student Loan An income contingent loan available to students enrolled in an eligible VET unit of study to assist in the payment of their tuition fees.
VET unit of study Refers to a diploma, advanced diploma, graduate certificate or graduate diploma course of study (program) or a qualification specified in the VET Guidelines, that CIT is approved to offer VET Student Loan for.
Victorian Purchasing Guide Victorian Purchasing Guides contain nominal hour allocations for units of competency and maximum hour allocations for qualifications within training packages. They also contain sample training programs that have been developed for nationally endorsed training packages.
Vocational Education and Training (VET) Program A program leading to a vocational education and training qualification as defined in the Australian Qualifications Framework including Advanced Diploma, Diploma, Certificate IV, Certificate III, Certificate II, Certificate I, Vocational Graduate Certificate and Vocational Graduate Diploma.
Work Health and Safety The prevention of injury, ill health and disease arising from exposure to occupational hazards by providing and maintaining a safe and healthy work environment.
Worker A person is a worker if the person carries out work in any capacity for a person conducting a business or undertaking, including work as – an employee, contractor or subcontractor, apprentice, volunteer.
Workplace The legal definition of workplace includes any work activity, a work organised social activity and work outside the physical boundaries of the work site.
Written Agreement A formal written agreement to collaborate with one or more other parties in the provision of activities or services in conjunction with CIT.
Young person/student A person or student under 18 years of age.
Yurauna Centre CIT's Indigenous Australian Education Centre, which provides support for Indigenous Australian students.
Banner Result Codes
AP Academic Progress – Off-the-job assessment satisfactorily completed, but work placement assessment still to be undertaken. To be entered into the Banner midterm grade column within two weeks of the CRN end date when a student has satisfactorily completed the off-the-job assessment requirements, but still needs to meet the on-the-job assessment requirements to successfully complete the unit of competency. Teachers will have twelve months from the CRN end date to enter a final result in Banner.
CR Credit
D Distinction
EG Extension Granted – To be entered into the Banner midterm grade column when a student is unable to complete assessment requirements within two weeks of the CRN end date and where a student has been granted an extension. Teachers will then have six weeks from the CRN end date to enter a final grade.
F Subject/ competency outcomes not achieved – If the student did attempt all the assessment requirements for a subject but did not achieve the subject/ competency outcomes. Where a student did not achieve the competency outcomes and did not resubmit or was not re-assessed when given the opportunity to do so, this is still a fail grade.
HD High Distinction
MG Modified Grade. Modified Grade is a grade issued to a learner who is unable to achieve all the learning outcomes in a subject or unit of competency as a result of their disability. It indicates that the student has achieved all possible learning outcomes to the limit of their ability. This grade is a 'Fail' grade. A Modified Grade can only be awarded if the Disability Co-ordinator is involved and the process in the Use of a Modified Grade (MG) Grade in CIT Policy is followed.
P Pass/All outcomes achieved
UP Pass achieved, ungraded
WA Withdrawal with attendance/start – If the student engaged at least once in a learning activity(s) in either a class, online or flexible learning session, but did not attempt all the assessment requirements for the subject.
WW Withdrawal without attendance/start. If the student did not attend and/or did not engage in learning activity(s) in class, online or flexible learning, and did not attempt assessment)
X Non-assessable subject/module
Recognition Codes
NR Nationally Recognised Competencies – Unit of Competency code is identical.
CT Credit Transfer – Formal study from RTO no older than 5 years, Unit of Competency code is not identical, or when using many UOCs/ subjects for a UOC/subject.
NA Not approved – Formal study cannot be mapped and no other evidence can be provided.
RG Recognition Granted – Successful RPL assessment of an individual’s skills and knowledge (can be in combination with other formal study evidence ie. Australian University, Overseas Qualification).
NG Recognition not granted – Unsuccessful RPL assessment (not yet competent).