Higher Education - Admission and Enrolment Policy

1. Purpose

The purpose of this policy is to:

• Provide guidance on admission and enrolment into CIT Higher Education (HE) programs and to
• Determine eligibility for this admission and enrolment

2. Scope

All prospective students seeking to apply and enrol into HE programs at CIT.

3. Principles

3.1 CIT will provide learners with accurate and comprehensive information to allow for informed decisions about their training and assessment prior to admission to CIT.

Prospective Students

3.2 Enrolment at CIT is available for:

1. domestic students who are Australian or New Zealand citizens,
2. permanent Australian residents
3. holders of an Australian permanent resident humanitarian visa and
4. international students on an eligible visa.

3.3 Admission to a CIT Higher Education course is a two-step process:

1. Initial application to study your chosen course
2. Once accepted into a course of study, enrolment into subjects can be done online through CIT Self Service or physically through CIT Student Services. The enrolment process may require attendance at an information/enrolment session.

Detailed information about the process is available on the CIT website.

3.3 Eligibility requirements (detailed in the web handbook on the CIT website) must be met before enrolment into a program.

3.4 Acceptable identification documents (as detailed in the associated procedures) must be shown prior to enrolment.  Students wishing to access FEE-HELP are required to provide proof of Citizenship on enrolment.

3.5 A person may enrol through a proxy who:

1. Holds a letter of authority signed by the individual seeking admission
2. Holds all the necessary documents showing that the individual meets the entry requirements and
3. Can provide proof of identity.

3.6 Enrolment at CIT is not valid until all administrative and financial processes are completed within the allocated timeframes as required by the CIT Fees Policy.

3.7 Restrictive holds may stop a student from enrolling, continuing study or graduating. These may include:

1. overdue fees
2. overdue library books
3. proof of identity not provided
4. a requirement to contact the College Director and/or Student Support Staff before continuing study.

3.8 Students who wish to re-enrol in a subject they have already successfully completed, must apply to do this through the Head of Department.

3.9 CIT may determine the enrolment application of asylum seekers on temporary visas on a case-by-case basis. A number of persons including asylum seekers on Bridging Visas may access CIT programs as domestic students, however they will not be eligible for programs funded directly from the Commonwealth Government. (See procedures for details of current eligible visa types and what access and exemptions apply).

Withdrawal and Enrolment Changes

3.10 Changes to enrolment must be done before Census Date if penalties are to be avoided. The Census Date is a date twenty percent of the way through the course. Changes can be made using one of the following methods:

1. Request the change in writing via the online Withdrawal Request Form OR
2. Submit in person to CIT Student Services, a completed enrolment form indicating the required change to the enrolment, accompanied by relevant identification documents OR
3. Make online changes through CIT Self Service before the end of the third week of semester. [This does not apply to international students.]

3.11 International students:

1. International students must contact the International Students Unit (ISU) before applying for any program.
2. ISU will admit them to a program and then CIT Student Services will process the enrolment
3. Enrolment may only be done using the paper-based enrolment form.

Who is a student?

3.12 A person becomes a student of CIT when they have completed enrolment into a CIT program.

3.13 A person ceases to be a student of CIT if they:

1. have not enrolled into classes for 12 months or
2. have a restrictive hold on their record for six or more consecutive months.

4. Documentation

Higher Education Support Act 2003

Higher Education Standards Framework (Threshold Standards) 2015

TEQSA Guidance Note: Scholarship V2.5 2018

ACT Public Sector Canberra Institute of Technology (Teaching Staff) Enterprise Agreement 2019-2021

5. Definitions

All terminology used in this policy is consistent with definitions in the CIT Definitions of Terms.

6. Policy Contact Officer

Director, CIT Education Services.

Contact CIT Student Services on (02) 6207 3188 or email infoline@cit.edu.au for further information.

7. Procedures

This policy is implemented through the associated procedures. Authority to make changes to the procedures rests with the policy owner.