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Admission and Enrolment Policy

1. Purpose

To determine eligibility for admission and enrolment into a CIT program and transferring between CIT programs.


2. Scope

This policy covers all people who want to apply and enrol into programs at CIT or transfer between CIT programs.


3. Principles

3.1 CIT caters for domestic students who are an Australian or New Zealand citizens, permanent Australian residents or holders of an Australian permanent resident humanitarian visa and international students on student visas. CIT is committed to ensuring learners are provided with accurate and ethical information to make informed decision about their training and assessment prior to admission to CIT.

3.2 Admission to a CIT training program is a two-step process consisting of initial application followed by enrolment. Detailed information about the process is available on the CIT website.

3.3 Application to CIT does not guarantee a learner a place in a CIT program. Once admitted to CIT learners will have access to CIT Self Service which will enable them to enrol in programs online if applicable.

3.4 A person becomes a student of CIT when he/she has completed the process for a first enrolment into a CIT program.

3.5 A person may apply/enrol for a program online or submit a hard copy enrolment form to CIT Student Services.

3.6 General admission applications are not available for international students.

3.7 International students, school based students or students under 17 years and some apprenticeship programs can only be admitted/enrolled at CIT via the paper-based enrolment form.

3.8 If the learner has completed an application to study at CIT, they may be required to attend an information/enrolment session to complete the enrolment process.

3.9 Learners must meet eligibility requirements, detailed in the web handbook on the CIT website, before they can enrol into a program.

3.10 In addition, learners wishing to apply for a HELP Loans (VET Student Loans and FEE-HELP) program must show an Australian Year 12 Certificate OR Certificate IV and above OR successfully complete the ASCF Level 3 Learning Language and Literacy assessment as required by the Australian Government.

3.11 The student's enrolment is formalised by completing and submitting an enrolment form to CIT Student Services or online through CIT Self Service.

3.12 All students are required to show identification documents (acceptable identification documents are detailed in the associated procedures).

3.13 Finalisation of enrolment for Australian Apprentices will occur on completion of the Training Contract, Notification of Business, the LLN assessment and the Training Plan.

3.14 A person may enrol by having a proxy attend in their place. The proxy must have a letter of authority signed by the individual seeking admission, and be able to present documents which show that the individual meets the entry requirements and can provide proof of identity.

3.15 Students must have a Unique Student Identifier (USI) number, as required by the Australian Government, to enrol into a CIT program, except if the individual;

  1. is an offshore international student studying outside of Australia
  2. has a genuine personal objection to being assigned a student identifier, such as in instances where it would conflict with defence or national security legislation and/or jeopardise the security or safety of defence, border protection, customs, national security or police personnel and has gained approval for an exemption
  3. is in a CIT program which is exempt from requiring the student to have a USI.

3.16 CIT will offer a streamlined process to assist with enrolment where;

  1. an apprentice whose details are supplied by the ACT Chief Minister, Treasury and Economic Development Directorate
  2. a student is sponsored by their school or college, provided the applicant meets the program entry requirements, the school or college will verify the applicant's identity and residency status when the Enrolment Form is completed at the school or college
  3. a person who is sponsored by their employer, provided the applicant meets the program entry requirements.

3.17 Restrictive holds may be placed on a students' record impacting their ability to either enrol, continue or graduate for a range of reasons including;

  1. overdue fees
  2. overdue library books
  3. proof of identity not provided
  4. a requirement to contact the College Director and/or Student Support Staff before continuing study.

3.18 A student is able to change their enrolment;

  1. by submitting a completed enrolment form indicating the change to the enrolment with relevant identification documents in person to CIT Student Services, or
  2. online through CIT Self Service (with the exception of international students/School based students) if it is before the Invoice Due Date/Census Date. If it is after the invoice due date/Census Date a student can only withdraw from a subject as outlined in principle 19a, or by emailing the withdrawal from subjects to CIT Student Services.

3.19 A student request to transfer between programs will be considered on an individual basis and must meet the following conditions;

  1. the application to transfer is made within two weeks of the commencement of classes
  2. a place in the program into which the student wishes to transfer is available and the student meets the training program's entry requirements
  3. students have paid their program fees for their first program in full or be up to date with payment plans before a transfer can be actioned.

3.20 Upon completion of the program transfer, the student fees from the first program will also be transferred.

3.21 International students wishing to transfer between Colleges must be referred to the International Services Unit of CIT Solutions who will take care of visa formalities and who will arrange the transfer of international student fees between Colleges.

3.22 Students are not able to change their enrolment (i.e. add or withdraw from classes) online through CIT Self Service two weeks after start of semester for any classes that have term based delivery. After this date a student can only change their enrolment as outlined in the preceding Principle 20.

3.23 Students who wish to re-enrol in a subject they have already successfully completed, must apply to do this through the Head of Department.

3.24 If CIT or CIT Solutions is contracted by an organisation to provide training to a number of their staff and if any of their nominated staff have a pre-existing restrictive hold(s), the hold(s) will be lifted for enrolment and graduation relating to the contracted training as long as the invoice is in the name of the organisation. Holds will be automatically reapplied. This does not apply to holds where they are required to contact a College Director of Student Support, removal of this hold will be at the discretion of the College Director Student Support (once a meeting with the student has occurred).

3.25 Domestic students can access a place in either government subsidised programs or full fee (commercial) programs, subject to availability of the place in the program. Domestic students are required to provide identification showing they meet the definition of a domestic student at the time of enrolment.

3.26 CIT has special provisions for asylum seekers on temporary visas assessed on a case by case basis. A number of visa types including asylum seekers on Bridging Visas may access CIT programs as domestic students. However they will not be eligible for programs funded directly from the Commonwealth Government (see procedures for details of current eligible visa types and what access and exemptions apply).

3.27 Persons other than domestic students may apply for and, providing they meet all entry requirements, enrol in CIT programs through the CIT Solutions International Services Unit.

3.28 International students must first be admitted to a program by the International Services Unit before an enrolment can be processed by CIT Student Services.


4. Documentation

Higher Education Support Act 2003 (Cwth)

VET Administrative Information for Providers

VET Student Loan Information for Providers

VET Guidelines


5. Definitions

All terminology used in this policy is consistent with definitions in the CIT Policy Glossary.


6. Policy Contact Officer

For more information about this policy contact Client Relationship Manager, CIT Student Services.

Contact CIT Student Services on (02) 6207 3188 or email infoline@cit.edu.au.


7. Procedures

This policy is implemented through the associated procedures. Authority to make changes to the procedures rests with the policy owner.


POLICY INFORMATION
Note: Policy Under Review
Policy No: 2016/585
Approved: January 2019
Next Review: January 2023
Category: Student Policies, Training Policies
Policy Owner: Executive Director, Education and Training Services
PROCEDURES/DOWNLOADS
Admission and Enrolment Procedures
(MS Word Document 521.4 KB)

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